Browse Help topics
Sign in and sync
Signing in is optional. In Settings then Account, type your email and press “Send magic link”, then click the link in the email. Once you’re signed in, your to-do list, categories and Dictionary sync across your Macs, and you can create or join a team. There’s no password.
Sign in with a magic link
Open Settings → Account
The “Cloud sync” card has an email field and “Send magic link”.
Type your email and press “Send magic link”
The card confirms: “Magic link sent to your address. Check your email and click the link to finish signing in.” The same email creates an account if you don’t have one yet.
Click the link in the email
The first email reads “Welcome to SwitchDesk” with “Confirm and sign in”; after that it’s “Your desk is ready” with “Sign in”. Each link works once and expires in an hour.
The first sign-in email, and the one after that. Let SwitchDesk open
A switchdesk.org page opens with “Signing you in…” and “SwitchDesk will open in a moment.” If the app doesn’t come forward by itself, click “Open SwitchDesk”.
The sign-in page on switchdesk.org. Check it worked
Back in
Settings then Account, the card shows “Signed in” and your email.
What syncs
- Your to-do list and categories, including Today’s Todo and This Week.
- Your Dictionary: replacements and commonly used words.
- Teams: the categories you share, and your teammates’ shared to-dos. Share a category →
Meeting recordings, transcripts, notes and your original video files stay on the Mac that made them. See what stays on your Mac →
The iPhone app
SwitchDesk for iPhone is coming soon to the App Store.
Sign out
In Settings then Account, press “Sign out”. Sync stops on this Mac until you sign in again.