To-Do List
A voice to-do list for your Mac
Say or type a to-do and it’s filed under Family, Fernhill or whichever category fits, beside the to-dos your calls suggest.
macOS 14.6 or later · 14-day free trial
Plan: To-do list, Both plans Unlimited
The SwitchDesk to-do window: Book Theo’s dentist appointment sits at the top of Today’s Todo with a Family tag.
The to-do window's chat: you typed “book Theo's dentist appointment” and a “Todo added” card shows “Book Theo's dentist appointment” filed under Family, 10 min, added to Today’s Todo.
Added to Today's Todo
The SwitchDesk to-do window at phone width: Book Theo’s dentist appointment sits at the top of Today’s Todo.
The to-do window's chat: you typed “book Theo's dentist appointment” and a “Todo added” card shows “Book Theo's dentist appointment” filed under Family, 10 min, added to Today’s Todo.
Added to Today's Todo
Animation added for this page.
- 1Hold the mic and say it. Let go and “book Theo's dentist appointment” is in the box. Press ↑.
- 2It’s filed. The card shows Family, picked from that category’s bio, and a time estimate.
- 3Pull it into Today. Press “Today’s Todo” and it goes to the top. Today renumbers.
Ways in
Talk, type or tell Siri.
Hold Globe in any app, type under your list or ask Siri, and your calls suggest a few more. Each to-do is filed under its category.
“add a todo prep pricing slides for thursday”
The to-do window's chat: you typed “remind me to renew the car registration friday” and a “Todo added” card shows “Renew car registration” filed under Personal, 20 min.
Added to Today's Todo
The to-do window's chat: you typed “book Theo's dentist appointment and list the new glaze mugs” and the reply lists the two to-dos it added and their categories.
- “Talk to SwitchDesk”
- “Add to {category} in SwitchDesk”
- “New todo in SwitchDesk”
Settings → Siri
Filed by the bio you write
Each category has a one-line bio, like Family’s “Home, Theo, appointments, weekends”. SwitchDesk reads it to file every new to-do.
A Today to-do with no category shows “+ Category”: pick one and it’s filed.
Try it: pick a tag color, or press “+ Category”.
Today & This Week · This band is the app’s Midnight Blue theme
Today, in the order you’ll do it.
- Numbered, and yours to reorder. Press ↑ on a row and Today renumbers.
- The focus divider. Press it and every category below This Week folds into “3 categories hidden”.
- This Week, by day. Switch on “Organize by day” and This Week splits into Monday to Friday; to-dos without a day wait in “Week Backlog”. “Include weekends” adds Saturday and Sunday.
Try it: press ↑, a tick box, a section header or the divider.
Due dates move to-dos for you
“To-dos with a due date join This Week on the Monday of their week … and move into Today's Todo on the day.”
A due date never moves a to-do later: one you’ve put in Today stays there.
Pick a day and watch the row move
SwitchDesk to-do window, Beige theme: This Week: Draft the monthly investor update.
The same row on three mornings Illustration
SwitchDesk to-do window, Beige theme: This Week: Renew car registration.
Thursday it reads “Due Fri”. Friday it moves into Today’s Todo. From Monday it reads “Overdue”.
The day turns over at 3 AM, not midnight, so at 1 AM you’re still on Wednesday’s list.
Details
Notes, sub-to-dos, blocked and urgent, in one panel.
Click a row and its panel opens beside the list. “Draft the monthly investor update” has two sub-to-dos, a blocker, a due date and a note.
On a team: the panel’s “Assign to teammate” row hands a to-do to Maya or Daniel.
Plan: Both plans
How Teams works →Shown with “Show backlog items” on, so the row stays, greyed.
Teams
Share one category with your team and keep the rest private.
Sam shares Fernhill with Maya and Daniel; they never see Personal, Family or Pottery Shop.
“Categories you toggle on are visible to teammates. Untoggled categories stay private.”
Plan: Both plans
Team tools (shared categories, side-by-side columns, assign & take, roles) are in both plans. Each person pays for their own plan today.Each person needs their own SwitchDesk account today.
See how Teams works →Sam's to-do list holds Fernhill, Personal, Family and Pottery Shop; in Settings → Teams only Fernhill is switched on, so Maya's own list shows just Sam's Fernhill to-dos — including the Fernhill items he moved into Today.
Teams
Shared with team
Categories you toggle on are visible to teammates. Untoggled categories stay private.
Personal, Family and Pottery Shop stay private.
Themes
Six themes, from Beige to Midnight Blue.
BeigeApricotWhite / GreyCharcoalMidnightMidnight Blue
Pick a light theme and a dark one; “Appearance mode” decides which the window wears.
Appearance
Appearance mode
List font size
Category tags
Show a colored category bubble on to-do rows. In Today's Todo, each item shows the category it came from.
To-Do List
Show item numbers
Show reorder arrows
Show focus divider
Show This Week
Default collapse states
How category sections start on this device. Tapping a section header still expands or collapses it for the session.
The to-do window, recolored as the page scrolls through six themes: Today’s Todo, This Week by day, and every row’s category tag.
Incoming
Other tools can send to‑dos in.
A support form sent “Call Marlow & Finch back about the renewal”. It waits in Incoming, above Today, until you decide where it goes.
- Press ☀ Today and it moves to the top of Today’s Todo.
- “Week”, “Backlog” or “Fernhill” file it there instead; ▾ picks another category.
- Any form or script that can send a web request can add one, with a key from
Settings → Incoming to-dos.
Plan: Incoming API, Pro
Integrations and the API →Try it: press ☀ Today
See it as a board
The same to-dos as columns: This Week · Today’s Todo · In Progress · Done. Drag a card to move it. Backlog and Up Next are optional columns, and a teammate’s cards carry their color.
Animation added for this page.
Lands in your to-do list
The to-dos you say, and the ones your calls suggest, land here.
A video ends in a link, not a to-do: recording the walkthrough checks its to-do off, and you say the follow-up.
Three sources take turns: the dictation pill adds “Prep pricing slides for Thursday”, the weekly sync’s popup adds three suggested to-dos with Add all, and a recorded walkthrough checks off its to-do before a dictated follow-up lands under Fernhill.
“add a todo prep pricing slides for thursday”
“add a todo follow up with Maya about the pilot walkthrough”
Sam’s list after the three sources: five new Fernhill to-dos, and the walkthrough checked off in Today’s Todo.
Sam’s list after the three sources: five new Fernhill to-dos, and the walkthrough checked off in Today’s Todo.
Animation added for this page.
Also in SwitchDesk
To-Do List questions
More in Help →What happens to my list if I stop paying?
What if it files a to-do in the wrong category?
Can I add to-dos with Siri?
Settings → Siri.Can voice set a due date?
Can I import from Todoist or Things?
Can I share a list?
Settings → Teams and your team sees its to-dos; the rest stay private. How Teams works →Say your first to-do and see where it lands.